Program Associate

Full Time

 

Ryan Bartel Foundation, a 501.c.3 non-profit located in Loudoun County, needs a compassionate, energetic, and enthusiastic team member to assist with a range of administrative duties to support the programs, events and activities of the Foundation.

The Administrative Coordinator will report directly to the Executive Director to assist in meeting the goals and objectives as set forth by the Foundation’s strategic plan. 

This is a dynamic position, and each day will bring new responsibilities, new challenges, and new opportunities.  

On any given day, this position will:

• Assist in the planning and implementation of a specific Foundation program

• Help secure community space for a Foundation activity

• Communicate reminders and updates to participants

• Collaborate with Program Manager to ensure program calendar is up to date

• Collaborate with Marketing to disseminate assets are received to promote programs

• Participate In program delivery as necessary

• Track program registrations and coordinate with Program Manager appropriate action is taken to promote attendance

• Gather program survey and attendance data 

• Update CRM system with event and survey data

• Participate in a community event

• Communicate with donors and sponsors

• Schedule volunteers for programs and fundraising events

• Schedule and assist in training of volunteers

 

Responsibilities:

• Assist in the planning and implementation of various aspects of the Foundation’s programs and fundraisers

• Maintain Foundation calendar and assist in planning internal, committee and partner meetings and events

• Confirm community space for all Foundation activities 

• Assist in the creation of specific program registration forms

• Support Program Manager as needed in the implementation and delivery of all Foundation programs

• Communicate with teens, parents and community members about program and event attendance and provide reminders and follow-ups as needed  

• Help with volunteer onboarding and training

• Enter data from program delivery into various platforms for analysis and evaluation by team members

• Support all Fundraising activities and events as needed 

• Assist with donor management and communication, ensuring donor data is captured correctly and corresponding with donors and sponsors as needed 

• Plan and attend community events as needed to represent the Foundation and to build community relationships and partners 

• Perform administrative duties, assist with event planning and other projects, as needed

 

Qualifications:

• Bachelor’s degree with a minimum of 3 years of direct work experience post-graduation in the nonprofit, education, human services, behavioral health or related fields.

• Must have experience in planning, coordinating programs and events

• Proven experience in data collection and entry into various databases and platforms

• Passionate about mental wellness, especially in our teen population

• Excellent Communicator - verbal, written, and presentation skills

• Self-Starter – comfortable working from home and able to take initiative to work autonomously and responsibly

• Able to manage multiple projects/programs at that same time

• Client Focused - excellent client and community service delivery

• Detailed oriented, consistent with follow up and attention to detail

• Tech savvy – proficient in Microsoft Office (Word, Excel, PPT) and Google Products and quick learner on other platforms

• Flexible – available to participate in programs during evenings and weekends

• Ability to travel to various community locations, in and around Loudoun and neighboring counties, schools and other local organizations as required 

• Able to pass background check

 

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. You will be expected to perform different tasks as necessitated by the overall business objectives of the Foundation.

All candidates, including BIPOC, LGBTQIA+, persons of any gender identity and people of diverse backgrounds are encouraged to apply. RBF is committed to a diverse workplace and to supporting its staff with ongoing career development opportunities.

Salary range: $45-55K + health insurance benefits

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To apply or for more information email

valwalters@ryanbartelfoundation.org

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Program Intern

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Program intern will learn both project and program skills. You will report directly to the Executive Director and get firsthand experience in how a non-profit operates. You’ll work with one or more of the following programs, including The FORT, FORTitude Teen Meet up, FORTitude Workshops, FORTitude Parental Panels. At times, you may be asked to support the Communications Manager.

 

RESPONSIBILITIES:

Interns work on a variety of projects such as program development and delivery, grants research, and fundraising projects. Some of the common skills required include: 

• Administrative and data entry support

• Assisting with virtual and in-person event planning and coordination

• Design/creative projects

• Communications, outreach, and marketing support

• Data collection and evaluation

• Assisting program facilitation with teens

• Other duties may be assigned as needed

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QUALIFICATIONS:

 

• High School graduate

• Excellent writing, email etiquette, editing skills

• Ability to work in a flexible environment

• Superior communication and interpersonal skills

• Detail-oriented, well-organized, and reliable

• Able to work independently and take initiative

• Basic knowledge of Gmail, Google Calendar, Google Docs, and Zoom

• Excellent technical skills and social media savvy

• Desirable but not required skills:

  • Experience setting up zoom meetings

  • Video editing experience 

  • Student leadership experience

 

Contact Val Walters at 

valwalters@ryanbartelfoundation.org